We recommend all speakers to pay special attention to their presentation time: each paper is allocated 20 minutes in oral sessions. Each presentation should take about 17-18 minutes, leaving 2-3 minutes for introduction, summary from the Chairman, as well as questions from the audience. To achieve appropriate timing, organize your slides around the points you intend to make, using no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is less complex. Slides attract and hold attention, and reinforce what you say - provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, explained by 6 to 12 spoken sentences, and no more than about two spoken minutes.
Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide during your presentation. You shouldn't need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at ICASSP. Presenters must be sufficiently familiar with the material being presented to answer detailed questions from the audience.
A computer-driven slideshow for use with a data projector is recommended for your talk at ICASSP. All presentation rooms will be equipped with a computer, a data projector, a microphone (for large rooms), a lectern, and a pointing device. If you need any other non-standard audio or visual equipment, such as a DVD player, or a 35mm slide projector, please send a request for such equipment by email to firstname.lastname@example.org. Such requests must be received one month in advance to the conference date. Failure to make prior arrangements may mean that the equipment will not be available to you. On the day of your presentation, please go to the allocated room 15 to 30 minutes before the session starts to upload your presentation on the PC in the room, to contact the Session Chair, and to make all due arrangements for your presentation.
Poster sessions are a good medium for authors to present papers and meet with interested attendees for in-depth technical discussion. In addition, attendees find the poster sessions a good way to sample many papers in parallel sessions. Therefore, it is important that you display your message clearly and noticeably to attract people who might have an interest in your paper.
Your poster should cover the key points of your work. It need not, and should not, attempt to include all the details: you can describe them in person to people who are interested. It is not advisable to prepare your poster just as the collection of the same PowerPoint slides you’d use for an oral presentation. The ideal poster is designed to attract attention, provide a brief overview of your work, and initiate discussion. Carefully and completely prepare your poster well in advance of the conference. Try tacking up the poster before you leave for the conference to see how it will look like, and to make sure that you have all of the necessary pieces.
The title of your poster should appear at the top in CAPITAL letters about 25mm high. Below the title put the author(s)' name(s) and affiliation(s). The flow of your poster should be from the top left to the bottom right. Use arrows to lead your viewer through the poster. Use color for highlighting and to make your poster more attractive. Use pictures, diagrams, cartoons, figures, etc., rather than text wherever possible. Try to state your main result in 6 lines or less, in lettering about 15mm high so that people can read the poster from a distance. The smallest text on your poster should be at least 9mm high, and the important points should be in a larger size. Use a sans-serif font (such as "cmss" in the Computer Modern family or the "Helvetica" PostScript font) to make the print easier to read from a distance.
Make your poster as self-explanatory as possible. This will save your efforts for technical discussions. There will not be any summaries given at the beginning of the poster sessions at ICASSP 2014, so authors need not prepare any slides for their poster presentations. Posters will be on display for discussion for the whole duration of your poster session. Presenters are kindly requested to stand by their posters during their session.
Poster size must not exceed 150 cm width and 200 cm height. The poster board will be identified by the corresponding number shown at the top of the board. Adhesive plasticine for attaching posters will be provided by poster assistants, no pins or tapes are allowed.
Prepare a short presentation of about 5 or 10 minutes that you can periodically give to those assembled around your poster throughout the 2 hour poster session. If possible, more than one author should attend the session to aid in presentations and discussions, and to provide the presenters with the chance to rest or briefly view other posters. On the day of your presentation, please go to the allocated board in the poster area 15 to 30 minutes before the session starts to set up your poster and notify the Session Chair of your presence.
Camera-ready Paper Submission
The upload for accepted papers will open on February 13, 2014.
Before uploading your file, we recommend to use the IEEE PDF eXpress(R) Plus Client Center to check your PDF file for IEEE Xplore compatibility at the IEEE PDF eXpress® website, following these steps:
1- Create a IEEE PDF eXpress® account, entering basic contact information; get confirmation of account creation email.
2- When asked for the Conference ID, you need to provide the string 18874XP
3- Upload a PDF for Checking or source file(s) for Conversion; get email confirmation of file receipt.
4- Submitted PDFs are Checked for IEEE Xplore®-compatibility; source file(s) are Converted to IEEE Xplore-compatible PDFs.
If a PDF is submitted: you will receive an email stating that PDF Passed or Failed the Check. If the PDF fails, a PDF Check report is attached to the email. Author goes to account and clicks "Understanding the PDF Check Report" for solutions.
If source is submitted: you will receive the IEEE PDF eXpress®-generated PDF as an attachment, and through your IEEE PDF eXpress® account. Review PDF to ensure that it views on screen and prints as you intended.
If necessary, revisions may be submitted (PDF or source); return to Step 3. Detailed instruction for the check procedure can be found here.
Make sure that there are no grammatical, spelling, or content errors in articles prior to submitting to PDF eXpress.
When you have an acceptable, IEEE Xplore-compatible PDF, submit this final PDF to EDAS.
To upload the IEEE Xplore-compatible PDF of the final paper, please log into EDAS, enter your account and select "My papers" in the menu bar . Then, click on the "upload manuscript" icon of the paper you want to upload and follow the instructions.
Papers must be formatted according to the instructions in the ICASSP 2014 Paper Kit.
If this is your first time to submit a paper to ICASSP 2014, please read the entire paper kit carefully to verify that your paper document is formatted correctly and that you have all the information you need before starting your paper submission. The paper kit contains detailed instructions on formatting your document and completing the submission process, as well as a description of how the review process works and how to prepare for your presentation at the conference if your paper is accepted.
If you are a returning author, you should review the paper kit, and note that the paper kit contains expanded information about the review process and preparing for a presentation at ICASSP 2014.
If you are submitting to a special session, you will receive separate instructions for submitting your paper. Please do not submit invited papers through the regular submission process unless indicated to do so.